Our expert Richard Spithoven gives you insight in the complexity of an audit and shares tips and tricks in this webinar, recorded on Jan 23, 2015.
End users are typically not ready for an Oracle audit!
a) End users are not even aware of the fact that they are under License Audit since Oracle sent them a request to do a License or Business Review.
b) End users think that they are covered since they have an Oracle Verified Tool in place.
c) End users underestimate the level of detail that is required in order to manage the complexity related to Oracle software licenses.
Once a License Audit is announced for the Oracle Database, Application server, Weblogic, SOA Suite, Siebel, JD Edwards, E-Business Suite or PeopleSoft programs, end users should consider a number of things before starting. These considerations should include what (confidential) data is required to be collected during the audit and for what reason? How will the data be collected and can the collected data leave your premises? Which results are shared when and with whom from the vendor organization? What is the performance impact of the Oracle Audit Tools proposed? What will the vendor do with the audit, where will it be stored and who can access the collected data?
At the same time, end-user organizations should not be afraid about an audit from Oracle (or any other software vendor) and should focus on the best defense strategy: taking control yourself! This can be achieved by performing regulated internal license audits in which the real entitlements (including all the terms and conditions of the related documentation like the program documentation) are compared with the real deployment and usage of the different software programs. End users should prioritize software license management at C-level, in which the appropriate budget is made available for dedicated specialists/resources to manage the software assets in a proper way. From a management perspective it's strange that the average end user does not have a dedicated (large enough) budget available for the management of assets which typically contributes to 50-70% of the total IT costs within an end-user organization.
The required number of licenses for Oracle’s Database programs are (almost) at all times related to the hardware infrastructure on which the software is installed. Incorrect interpretation or understanding of whether the software is deemed to be installed and how the installed software should be licensed in a certain specific hardware infrastructure is by far the number 1 license compliance issue.
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